Academic Council Procedures Manual
Old Version Prior to July 1, 2004
The Zanvyl Krieger School of Arts and Sciences and the Whiting School of Engineering (hereinafter referred to as "the Homewood Schools"), are dedicated to teaching and scholarly research. Each faculty member of the Homewood Schools, regardless of rank, normally devotes half-time to research and half-time to the formal instruction and guidance of the undergraduate, graduate and postdoctoral students and fellows in their scholarly endeavors. All appointments are made in expectation of continuous growth to higher levels of scholarly achievement - otherwise an original appointment, or a promotion, is not made.
Subject to the approval of the President and Board of Trustees of the University, the rank and tenure of each faculty member of the Homewood Schools is determined by the Academic Council, a body composed of the President, twelve professors of the two schools appointed by the President upon nomination of the faculty, and, as members without vote, the Provost, the Vice Provost, the Dean of the Zanvyl Krieger School of Arts and Sciences, and the Dean of the Whiting School of Engineering.
To allow individual faculty members maximum opportunity to demonstrate scholarly capacity and intellectual growth, and to give the Academic Council ample time to evaluate fairly the individual, the following rules have been approved by the President and the Board of Trustees.
1. The rank of Professor shall carry permanent tenure, save in rare situations where a special term or contractual appointment is mutually agreed upon by the Professor and the University.
2. Normally, appointments to the rank of Associate Professor will be for a term or terms which shall not exceed a total of six years in the Homewood Schools. The Academic Council may recommend tenure for an Associate Professor in exceptional circumstances, when the candidate has demonstrated outstanding achievement, substantial research in progress and clear promise of merit for eventual promotion to Professor. If an Associate Professor is not to be promoted or awarded tenure at the beginning of the sixth year of service at that rank, notice of non-renewal must be given before the end of the fifth year under the provisions of Rule 7, below.
3. The rank of Assistant Professor shall not carry permanent tenure. No faculty member may hold this rank for more than seven years in the Homewood Schools. If an Assistant Professor is not to be promoted by the beginning of the seventh year of service, notice must be given before the end of the sixth year under the provisions of Rule 7, below.
4. The rank of Instructor shall not carry permanent tenure. No faculty member may hold this rank for more than three years in the Homewood Schools. If an Instructor is not to be promoted by the beginning of the third year of service, notice must be given before the end of the second year under the provisions of Rule 7, below.
5. No faculty member may serve in the Homewood Schools in the ranks of Instructor and Assistant Professor for a total of more than seven years. If an Assistant Professor is not to be promoted by the beginning of the seventh year of service at the ranks of Instructor and Assistant Professor, notice must be given before the end of the sixth year, under the provisions of Rule 7, below.
6. No faculty member may serve in the Homewood Schools in the ranks of Instructor, Assistant Professor, and non-tenured Associate Professor for a total of more than eleven years. If an Associate Professor is not to be promoted or awarded tenure by the beginning of the eleventh year of service at the ranks of Instructor, Assistant Professor and Associate Professor, notice must be given before the end of the tenth year under the provisions of Rule 7, below.
7. Each member of the faculty with a term appointment (that is, each member of the faculty who does not have permanent tenure) will be notified at least twelve months in advance of the expiration of the term if a reappointment is not to be made; except that an Instructor in the first year of an appointment will be notified by January 15th if a reappointment for the following academic year is not to be made.
8. For purposes of computing the time in which a faculty member has served in a non-tenured position for the maximum number of permitted years, in any period(s) during which the individual has devoted 50 percent or more of professional activities to the assigned responsibilities of an administrative position in the Office of the Dean of Arts and Sciences, in the Office of the Dean of Engineering, or in Central Administration, only that proportion of time spent in the performance of faculty duties shall be counted. For example, in the case of an associate professor without tenure who devotes 25 percent of effort to faculty activities in a given year and the remaining 75 percent to administrative activities, only 1/4 year (or 3 months) shall be counted in the computation of permitted years in a non- tenured position.
9. The period during which a faculty member serves in a visiting capacity in the Homewood Schools shall not be counted in applying the Tenure Regulations.
10. At the timely request of an untenured faculty member, family leave as defined by the "Family and Medical Leave Act Guidelines" for the Homewood Schools shall not be counted in applying the Tenure Regulations, provided that the total period so exempted does not exceed twelve months in the aggregate. Leave for an entire year for an involuntary reason shall be covered by a specific letter of approval from the Dean. Periods during which a non-tenured faculty member is on a voluntary leave for reasons other than those covered by the Family and Medical Leave Act shall be counted in applying the tenure regulations, unless a prior written exception is made by the Dean.
11. Untenured faculty who otherwise qualify for parental leave or other dependent care leave as specified under the Family and Medical Leave Act Guidelines for the Homewood Schools, but who do not elect to take the leave, nonetheless may request that the time for consideration for promotion be extended by no more than twelve months provided that time-in-rank at both the assistant and associate ranks is extended by a total duration not to exceed one year in the aggregate. Faculty must make requests for such extensions within twelve months of the time they become eligible for the parental or other qualified dependent care leave.
12. The period during which a faculty member serves as Adjunct Professor, Lecturer, or in a part-time capacity at any rank shall not be counted in applying the Tenure Regulations. Persons at these ranks are not eligible for tenure.
13. Tenure regulations do not apply to staff members in the Department of Physical Education or in the Military Science Program. Such staff members are not eligible for tenure.
14. Faculty members with permanent tenure may be removed from the faculty for just cause or because of financial exigency.
DISMISSAL FOR JUST CAUSE: Incompetence, neglect of duty, or misconduct in office shall constitute just cause for termination of the appointment of a faculty member. Terminations for cause may be initiated by the Dean of the appropriate School after consultation with the Chair of the Department of primary appointment. After written notice of the charges is given to the accused faculty member, the matter shall be heard and decided by the Academic Council at a hearing to be presided over by a member of the Council selected by that body. If the Academic Council finds that just cause for termination exists, the faculty member may file an appeal in writing with the Provost of the University within fourteen days of the receipt of the decision of the Academic Council. A decision by the Provost affirming the finding that just cause for termination exists and that tenure should be revoked shall be forwarded to the President for submission to the Board of Trustees for consideration. Otherwise the decision of the Provost shall be final.
FINANCIAL EXIGENCY: When, in the judgment of the academic Deans of the Homewood Schools, a state of financial exigency exists or is imminent, the Deans will so state to the Academic Council. The Academic Council will then elect five of its members to a Fiscal Committee of the Homewood Schools. The Dean of Arts and Sciences and the Dean of Engineering will also be members of the Committee, but without voting privileges and will act as co-chairs. This committee will consider the magnitude of the existing or imminent financial exigency and the extent of the reduction, if any, needed in the fiscal obligations of the Homewood Schools, as well as the means by which such reductions are to be effected. The findings of this committee and its recommendations shall be reported in writing to the Academic Council for action.
Any case involving the termination of the appointment of a tenured faculty member for financial exigency shall be submitted to a special committee of Professors established by the Academic Council and reporting to it. The findings of the Academic Council with its recommendations shall be forwarded to the President for submission to the Board of Trustees for consideration.
Family and Medical Leave Act Guidelines for the Homewood Schools
AC revisions approved 3/4/88.
BT approved 3/14/88.
AC revisions approved 12/13/95. BT approved 1/8/96.
AC revisions approved 6/7/00. BT approved 9/5/00.
Style DIV, please skip.
Style DIV, please skip.